Privacy

The Legal & Public Notices Adverting Agency/LegalAds – Privacy Policy

This Privacy Policy provides you with details of how we, The Legal & Public Notices Advertising Agency/LegalAds (“We, Us, Our”) collect, process and store your personal data.

The Legal & Public Notices Advertising Agency is committed to safeguarding your privacy.  This Privacy Policy details how The Legal & Public Notices Advertising Agency, will use personal data as laid out by the General Data Protection Regulation – GDPR.

We take our responsibilities under these acts very seriously and are always striving to ensure the personal information we obtain is held, used, transferred or otherwise processed in accordance with the regulations.

In using our enquiry form on our website, any of our services or providing us with any personal information, we will assume you are agreeing to your information being used and disclosed in the ways described in this policy.

Only The Legal & Public Notices Advertising Agency and our working partners will have access to your data. It will be used purely for making contact with you at a later date, unless you have requested us not to do so.

WHAT IS COVERED IN THIS POLCY?

This Privacy Policy applies only to your dealings with The Legal & Public Notices Advertising Agency/LegalAds.

WHAT IS PERSONAL DATA?

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

You can access and browse our website without disclosing your personal data.

YOUR RIGHTS:

Under the GDPR, you have the following rights, which The Legal & Public Notices Advertising Agency will always work to uphold:

  • The right to be informed about our collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact us to find out.
  • The right to access the personal data we hold about you.
  • The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete.
  • The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please note we will keep a legacy copy of your details so we can ensure    you are not contacted again.
  • The right to restrict (i.e. prevent) the processing of your personal data.
  • The right to object to The Legal & Public Notices Advertising Agency using your personal data for a particular purpose or purposes.
  • The right to data portability. This means that, if you have provided personal data to The Legal & Public Notices Advertising Agency directly, we are using it with your consent or for the        performance of a contract, and that data is processed using automated means, you can ask us for a               copy of that personal data to re-use with another service or business in many cases.
  • Rights relating to automated decision-making and profiling. We do not use your personal data in this way.

Further information about your rights can also be obtained from the ICO (Information Commissioner’s Office).

If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.  However, we would be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.

email – info@legalads.co.uk    Tel – 01438 350990

INFORMATION WE HOLD:

1) Identity and Contact data: When you complete our enquiry form, request information from us, or agree to use our services, you will be asked to provide certain information.  The information we will collect may be as follows:

Name; Job Title; Email Address; Business Telephone Number; Business Address and other details knowingly provided to us by you.

2) Transaction Data: This may include details of payments between us and other details of instructions for work made by you.

3) Usage Data: This may include information about how you use our website and services.

4) Marketing and Communications Data: This may include your preferences in receiving marketing communications from us  and your communication preferences.

Sensitive Data:  We do not collect any sensitive data about you including details about your race or ethnicity, religious beliefs, sexual orientation, political opinions, trade union membership, health, criminal convictions and offences.

HOW WE COLLECT YOUR PERSONAL DATA:

We will obtain personal data about you whenever you:

  • Purchase a service
  • Interact with us as a professional intermediary
  • Subscribe to our mailing list or communicate with us by post, phone or email
  • Complete a form on our website
  • Attend one of our events
  • Request resources or marketing material be sent to you
  • Provide feedback

 

We may receive personal data about you from various third parties and public sources as set out below:

  • Analytics providers, such as Google, based outside the EU
  • Advertising networks, such as Google Adwords, based outside the EU
  • Identity and contact data from publicly available sources such as Companies House and the Electoral Register based inside the EU

 

HOW WE USE YOUR PERSONAL DATA:

Under the GDPR, The Legal & Public Notices Advertising Agency must always have a lawful basis for using personal data. This may be because the data is necessary for our performance of a contract with you, because you have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data may be used for one of the following purposes:

  • Providing and managing your Business account;
  • Providing industry news and updates
  • Supplying services to you. Your personal details are required in order for us to enter into a contract with you.
  • Communicating with you. This may include responding to emails or calls from you.
  • Supplying you with information by email and post that you have agreed to receive (you may unsubscribe or opt-out at any time by calling us/emailing/clicking on unsubscribe link on      communications we send).
  • Analysing your use of our website and gathering feedback to enable us to continually improve the website and your user experience.
  • The Legal & Public Notices Advertising Agency may also use your personal data for marketing purposes, which may include contacting you by email AND/OR telephone AND/OR text message AND/OR post with information, news, and offers on our services. You will    not be sent any unlawful marketing or spam. We will always work to fully protect your rights and        comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC        Directive) Regulations 2003, and you will always have the opportunity to opt-out.

If you decide that you no longer want us to contact you, you can request that we stop by emailing us at info@legalads.co.uk stating your name, business correspondence address, telephone number and email address, typing UNSUBSCRIBE in the subject field.  Please address the email to the Data Protection Officer.

We do not use automated decision-making method(s).

MARKETING COMMUNICATIONS:

We would like to send you information about our services, events and news which we believe may be of interest to you.  You will receive marketing communications from us if you have:

·         Requested information from us or have used our services

·         Completed our online webforms

·         Signed up to our mailing list and/or to receive a newsletter

·         Attended an event of our previously

You have the right at any time to stop us from contacting you for marketing purposes.  If you no longer wish to be contacted please email – info@legalads.co.uk (with details as specified above)

 

DATA RETENTION:

The Legal & Public Notices Advertising Agency will not keep your personal data for any longer than is necessary, only for the reason for which it was first collected, including for the purposes of satisfying any legal, accounting or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means and applicable legal requirements.

By law we have to keep basic information about our customers (including contact, identity, financial and transaction data) for six years after they cease being customers for tax purposes.

HOW AND WHERE WE STORE OR TRANSFER YOUR PERSONAL DATA:

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.  In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data.  They will only process your personal data on our instruction and they are subject to a duty of confidentiality.

  • The Legal & Public Notices Advertising Agency uses a system that ensures your data is protected and can only be     accessed by a secure login.  All personal information is held on secure servers    and subject to access            restrictions to ensure the integrity and confidentiality.
  • The Legal & Public Notices Advertising Agency will only store or transfer your personal data    within the European Economic           Area (the “EEA”). This means that your personal data will be   fully protected under the GDPR or to equivalent standards by law.  AND/OR
  • Where we transfer your data to a third party based in the US, this may be protected if they are part of the EU-US Privacy Shield. This requires that third party to provide data protection to standards similar to those in Europe. More information is available from the European Commission.

The security of your personal data is essential to The Legal & Public Notices Advertising Agency, and to protect your data, we take a number of important measures, including the following:

  • Only allow employees to access data via a password gateway
  • Strict controls on who within the company can access data records
  • Undergo annual training in order to ensure understanding of data procedures

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

DISCLOSURE OF YOUR PERSONAL DATA:

  • Without your explicit consent, we will never pass on your personal details to anyone outside of The Legal & Public Notices Advertising Agency.
  • As part of our contractual and legal obligations, we may be required to share your personal information with our Service Providers (who provide IT and system administration services);                Professional Advisors (auditors, insurers, legal advisers); HM Revenue & Customs and other               authorities (who require reporting and processing activities in certain circumstances).  These   organisations are under strict obligations to keep your personal information private.
  • If any personal data is transferred outside of the EEA, we will take suitable steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the GDPR.

HOW YOUR PERSONAL DATA CAN BE ACCESSED:

  • If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a            “subject access request”.
  • All subject access requests should be made in writing and sent to the email or postal address.
  • There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to          cover our administrative costs in responding.
  • We will respond to your subject access request within 14 days and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your        personal data within that time. In some cases, however, particularly if your request is more             complex, more time may be required up to a maximum of three months from the date we receive          your request. You will be kept fully informed of our progress.

COOKIES:

“Cookie”

Means a small text file placed on your computer or device by www.legalads.co.uk, when you visit certain parts of our site or when you use certain features of our site.

“Cookie Law”

Means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;

When you use this website we will collect basic information about the way you use the site during your visit. This information is used only for site navigation, systems administration and analytical purposes.

In certain situations we may use cookies in order to recognise you as a site user and to personalise your visit. A cookie is small file sent to a web browser by a web server. We only use cookies for the purposes stated above and where necessary for the full operation of the website.

You can set your browser to reject cookies but if you do so you will be unable to enjoy full site functionality.

On some pages of the website, third parties may also set their own anonymous cookies, for the purposes of tracking the success of their application, or customising the application for you. Because of how cookies work, this website cannot access these cookies, nor can the third parties access the data in cookies used by us.

We do not use cookies on our website.

LINKS:

This website may include links to third-party websites. These websites will each have their own privacy statement, which may differ from ours. Therefore please ensure, when you click on any of our links and leave our website, that you read the privacy statement located on the website that you have selected. We are not responsible for their privacy statements and any websites connected with this site are not within our control.

YOUR CONSENT/INFORMATION:

By using this website, you are saying that you agree to the collection and use of any personal information sent to us, provided it is used as set out in this Policy.

We keep our Security and Privacy Policy under regular review. If we decide to change the Privacy Policy, we will post those changes on this page so that you are always aware of the information we collect, how we use it and under what circumstances it is disclosed.

You have the right to ask for a copy of the information we hold about you (for which we may charge a small fee) and to correct any inaccuracies in your information.

“The Internet is not a 100% secure medium of communication and, accordingly, we cannot guarantee the security of any information transmitted via the Internet. We are not responsible for any damages you, or others, may suffer as a result of the loss of confidentiality of such information.

Communications will be monitored regularly to improve our service and for security and regulatory purposes.

Before you provide us with any personal data about a third party you must obtain the correct authority from the individual(s) concerned and undertake to keep them advised about how their information will be used.

This Privacy Policy was last updated in May 2018.